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SPEAKER & MODERATOR
INFORMATION PAGE

SPEAKERS AREA

We are delighted to announce that this year the Asia Farm Animal Day (AFAD) is taking place virtually with support from members of the Farm Animal Coalition: World Animal Protection, Compassion in World Farming, Samayu, Federation of Indian Animal Protection Organisations (FIAPO), Song Thuan Chay, Fish Welfare Initiative, The Humane League Japan and Animals Asia.

There are three kinds of sessions; presentation sessions, panel discussions and workshop sessions to be divided for 2 types of audience: NGOs and the public. Formats of the sessions for both types of audience will not differ from each other. Please refer here for the full schedule. The general format of each is as follows:

Presentation: 

•    5 minutes for the moderator to introduce the session & the speakers
•   Each speaker will give a presentation in 12-15 minutes. There will be a total of 3-4 speakers for each session. The presentation can be pre-recorded or live.
•    15 minutes towards the end of the session will be dedicated to a moderated live Q&A.
•    5 minutes for conclusion

 

Panel discussion: 

•    5 minutes for the moderator to introduce the session & the speakers
•    12-15 minutes for each panelist to give his/her presentation. There will be 3 panelists for a session.
•    After each presentation from a panelist, 5-10 minutes will be dedicated for other panelists to discuss & pose questions to the panelist who just presented. The rotation will continue until the last panelist.
•    15 minutes towards the end of the session will be dedicated to a moderated live Q&A with questions from attendees.
•    5 minutes for conclusion

 

Workshop/Capacity Building:

•    5 minutes for the moderator to introduce the session & the speakers
•    15 minutes for presentation by 1 key speaker
•    20 minutes for discussion breakroom activities (20 minutes). The attendees will be divided into 3 groups
•    15 minutes for key findings from group discussion to be presented by each group's leader to everyone.
•    15 minutes for remarks from key speaker about findings
•    5 minutes for conclusion

Area for speakers

WHAT DO TO NEXT

 

Send the following information by June 10th at the latest to farm2@asiaforanimals.com (CC: farm@asiaforanimals.com)

  • your complete name, title and complete name of the organization you work with/are associated with. 

  • a brief profile/bio (of about 60 words) in English. 

  • your photo (colour; 300 dpi, jpg format; plain background). 

After receiving an email from us introducing speakers within a specific session, please refer to the session points as guidelines to discuss contents to be addressed. This is to avoid speakers addressing the same points within a shared session.

Please send a pre-recorded video along with your presentation file if you cannot give a live presentation at the specified time and date.

What to do next for speakers

We will be in touch in due course to discuss receiving your presentation files/prerecorded video

* NOTE all presentation files to be in by September 25th 2022/Pre-recorded videos to be in by September 25th 2022  

VIRTUAL RECORDING
Set up for your virtual recording

Virtual recording instructions

Guidelines to help you look and sound your best when recording virtually on Zoom, GoToMeeting, Microsoft Teams, Webex, or another virtual recording platform.

 

We recommend that you read through these guidelines and check each item well in advance of your virtual recording session, typically a few week before your session, so that you have time to adjust, as necessary and as time permits.

1. Place your camera at eye-level.  We want your eyes to be about one third of the way from the top of the screen, as shown in this sample. You may need to elevate your computer with a stack of books or other aid. And try to have the lens be perpendicular to the floor and parallel with your face.

2. Be sure the camera lens is clean.  You can clean it with water or eyeglass cleaner and a soft cloth.

3. Look into your camera’s lens when you speak.  If you feel you need the “real person” feedback from another person, reposition the Zoom window so you’re seeing another person’s eye’s just behind or above your camera lens.

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4. Sit on a fixed chair, rather than a swivel chair, to reduce unwanted movements.

5. Make sure that your face is well lit. It can help to have a light or window facing you. Conversely, having a bright light or window behind you can make your face appear dark. Experiment with your seating and camera position to see what looks good. You can make lights brighter by bringing them closer to you and softer by placing them further from you.

6. Try different types of lights – incandescent lights will result in a more orange/yellow color, and fluorescent or cooler light will have a bluer quality. LED lights range in colors from soft yellows to bright whites. Daylight also makes for nice lighting, but can vary a lot even during your recording time. Also, if you wear glasses, you might get a reflection on your lenses from your computer screen. To reduce this glare, place a light off to the side of your screen.

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How to sound your best when virtually filming

7. Pick an area that is calm and free of distraction. Keep the area behind you clean and without other people passing by or making noises.

8. If you have an external microphone, you may wish to experiment with it. Often the sound quality on an external microphone or even AirPods or a wired headset offers superior audio quality. And using a headset or earphones can help reduce audio feedback/echoes.

9. Silence your cell phone during the recording session.

Overall virtual filming

10. Select the best webcam available. While webcams are in high demand these days and may be hard to come by, look for one with Full HD HD 1080p Resolution and 30 fps Frame rate. The Resolution will capture a higher quality image and the Frame Rate will capture smoother movements. You might also look for a camera with a built in microphone.

11. Check your video settings. In Zoom, these are found in the bottom left of the meeting toolbar, as shown in the top image. Here are several really important settings. The aspect ratio of your webcam should be 16:9, which is the norm for wide-screen viewing. While you’re checking those settings, “Enable HD,” if possible, for high definition video capture. If you use a different video recording platform, check for similar settings.

12. You can improve audio quality somewhat from within Zoom. Again from the toolbar at the bottom left of the meeting screen, check these two settings, which optimize sound for speech but interfere with music. First, select the arrow next to the mute button and select “Audio Settings.” When this menu opens, select “Advanced.” Within this main “Advanced” window, set the “Suppress Background Noise” to “Auto”. Second, open the secondary “Advanced” screen by clicking on the bottom right button. Make sure the “Echo Cancellation” is set to “Auto”. If you use other virtual recording tools, be sure to check similar settings in those.

13. If you can directly wire your computer to your router through an Ethernet cable, you will get a faster transmission and cleaner video image.

14. Your connection may also improve if other people in your household are not streaming video at the same time as your call. You can do an internet speed test at https://www.speedtest.net/ or numerous other websites. A faster upload speed will result in your video looking clearer.

15. To improve your computer’s performance, you can also restart your computer shortly before your recording session. Whether you are a person being recorded virtually – or if you are a person capturing virtual filming of someone else – close all other applications during your Zoom or other virtual recording session.

MODERATORS AREA

We are delighted to welcome you as moderators for our sessions. Please refer to the top section or the email sent to you from us to learn about the format of the sessions. 

We will make an introduction between moderators and speakers after all speakers have confirmed and their biographies have been collected, which is to take place between June 10th-June 15th

Around September 10th-September 15th, the coordinators of the event will send you an email with contents of the presentation for preview. 

WHAT DO TO NEXT

 

send the following information by June 10th at the latest to farm2@asiaforanimals.com (CC: farm@asiaforanimals.com)

  • your complete name, title and complete name of the organization you work with/are associated with. 

  • a brief profile/bio (of about 60 words) in English. 

  • your photo (colour; 300 dpi, jpg format; plain background). 

thank you! we look forward to your presence at this year's virtual event

Area for moderators
What to do next for moderators
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